March 2025 Product Updates

Warn event organizers about potential conflicts

Previously it was difficult to know if an event could potentially conflict with others that are happening without needing to have the event calendar up at the same time.

Upon choosing selecting the start time for an event, Roller Derby Calendar will inform the organizer of any potential conflicts.

Inform officials viewing event calendar of their application status

Officials are already able to view all their applications via the officiating applications page, but similar to event conflicts it would require officials to keep their eye on two separate pages when deciding to apply to events.

With this change we provide additional context to logged in officials about events in the event calendar.

There are three main statuses to be aware of:

• Accepted: The league organizer for that event has accepted your application and/or added you to a roster
• Conflicts with another event: You have already been accepted to officiate another event. You should not apply to officiate this event
• Possible conflict: You have applied or have withheld an application to another event. Applying to this event may run the risk of being double booked

These statuses are also conveyed while viewing events in the calendar view, though they are not as information dense due to the limited size available within the calendar itself.

Include calendar invites in acceptance emails

Upon being accepted to officiate events, officials already receive an email containing information about being rostered. Roller Derby Calendar will now include a calendar invite that officials can use to add to their calendar as another reminder. Depending on the officials mail client, they may immediately see a large calendar invite before the messages content.

A calendar invite will use the earliest start time and latest end time of your games to make it clear what an officials commitments are. Invites also include any event details that were added to an events description and link off to the roster for the event.

Note: As of right now calendar invites do not get updated automatically when event details change.

Expanded customization options for team homepage

From the team settings page, teams can add additional details to their team page. This information can be anything the team deems important such as links to the league website, social media and so on.

For more information about team customization, please refer to the setting up your team documentation.

Join mailing list from user settings

We have added a new setting to the user profile to manage subscribing to our mailing list. By default this is no and anyone who has created an account before this setting was added is not subscribed. If you would like to subscribe, please head over to your user settings and click “Yes”. You can manage your subscription status from Roller Derby Calendar or by clicking the unsubscribe link available in every mailing list email we send out.

Your subscription status should always be reflected accurately on your use profile.

Documentation

We have started working on documenting how to use Roller Derby Calendar. All available documentation can be seen on our documentation page

Bugfixes to bout management

• Addressed bug where removing an empty timeslot would prevent a bout from being created or updated
• Addressed bug where custom multiple-choice questions would only keep the last entry
• Addressed bug where the same official would be listed multiple times when viewing crew assignments